Student Responsibilities - Deaf/HH

  • Contact the Student Disability Resource Center as soon as you are alerted to your admission status and communicate your enrollment plans and need for accommodations.  Interpreting and captioning services require advanced coordination time.  Contact with the SDRC should be initiated with as much notice as possible, even months in advance, to ensure the timely delivery of services.
  • Provide the SDRC with verification of hearing loss by submitting medical documentation from a physician or a licensed audiologist, including a recent audiogram (within 3 years if hearing loss is progressive).  See Getting Started and Registered for Services
  • Schedule an intake appointment with an Accessibility Advisor to register for SDRC services and review and evaluate your accommodation needs.  At this meeting, the Accessibility Advisor will review the policies and procedures related to the provision of interpreting and captioning services.
  • Meet with an Accessibility Advisor as soon as possible after registering for classes (within one or two weeks of registering) to discuss services and accommodations for the upcoming semester.  Failure to request interpreting or captioning services in a timely manner may delay the delivery of services.
  • Notify the SDRC of any subsequent class or schedule changes as soon as possible to allow time for support services to be arranged or altered.  Failure to request interpreting or captioning services in a timely manner may delay the delivery of services.
  • Meet with an Accessibility Advisor when interpreting or captioning services will be necessary for internships, field work, field trips, or off-campus events.  The coordination of interpreting or captioning services for off-campus events is complex and may involve outside agencies who will require advanced notice.  Notify the SDRC as soon as field trips have been confirmed (and at least 14 business days’ advanced notice) so the SDRC, student, and instructor can work together to ensure effective communication. 
  • Contact the Student Disability Resource Center immediately if an interpreter or captioner fails to show up, or arrives late, for an interpreting or captioning assignment.  Efforts will be made to provide a reasonable accommodation.  You may be advised to check out a digital recorder from the SDRC to record the lecture for later transcription.
  • Schedule interpreting or captioning services for final exams.  Interpreting and captioning will not automatically be assigned for finals week.  During final exam week, all services are by request only. If interpreting or captioning are required for a final exam, complete and submit a Deaf & Hard of Hearing Services Request form.  Interpreting and captioning services for finals week should be submitted as soon as possible, and at least ONE WEEK prior to the scheduled date of the event to ensure timeliness of services.  Failure to request interpreting or captioning services in a timely manner may delay the delivery of services.
  • Attend all requested interpreting or captioning assignments. Failure to attend the interpreting or captioning assignment without any prior notice given to SDRC will result in the absence being considered a “No-Show”.  Excessive no-shows may result in the temporary suspension of interpreting or captioning services until you have met with an Accessibility Advisor to reinstate your services.
  • Be punctual to all requested interpreting or captioning assignments.  Interpreters will wait 15 minutes from the beginning of the stated start time of the scheduled event before leaving the class.  Arriving to an interpreting or captioning assignment late will result in the tardy being considered a “Late Arrival”.  Excessive late arrivals may result in the temporary suspension of interpreting or captioning services until you have met with an Accessibility Advisor.
  • Cancel scheduled interpreting or captioning services in a timely manner.  Interpreting or captioning assignments must be cancelled at least three (3) business days in advance prior to the scheduled date of service.  SDRC is charged for unused services if cancellation is not completed within this required timeframe.  Failure to give 3 business days’ advanced notice will result in the absence being considered a “Late Cancellation”.  Excessive late cancellations for interpreting or captioning assignments may result in the temporary suspension of interpreting or captioning services until you have met with an Accessibility Advisor.
  • Students and interpreters share the responsibility for the provision of high quality interpreting services. Should difficulties arise that cannot be resolved, either party may contact the Student Disability Resource Center for assistance.
  • Notify instructors that interpreters or captioners will be used in the classroom. The Academic Adjustments Memorandum (AAM) letter will indicate that an interpreting or captioning may be used.  The SDRC can assist in notifying instructors.  If there are any problems encountered about having an interpreter or captioner in class, please contact the SDRC.

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